CodeTwo Public Folders will turn your Outlook into a real workgroup software. Using it you can share easily contacts, email, calendars, tasks and even Office docs with others. What is more, you get all this without Exchange server - a pricy and complicated solution. CodeTwo Public Folders lets you share your personal folders and create public folders in Outlook, where many users can publish and share their data in the network and work on them simultaneously. CodeTwo Public Folders synchronizes data between multiple Outlook clients in the local network. The synchronization is real-time and is performed in the background automatically. With CodeTwo Public Folders you can:
share calendars, contacts, e-mails, tasks, etc.
with other users,
plan together meetings,
keep a common address book and contact base,
share your personal folders,
create electronic message boards and discussion groups,
share Office document libraries,
manage the rights of access to shared folders,
work with shared folders in the offline mode,
and many more...
CodeTwo Public Folders totally integrates itself with Microsoft Outlook; there is no learning curve or time wasted on learning new software. The work involved in sharing data is just the same as in working with one's personal folders in Outlook. This is a great advantage as users do not need to learn a new program and can immediately start using Outlook for group work.
Once CodeTwo Public Folders is installed, a new tree of public folders appears in Outlook. Users can create, edit and delete folders and items of all types (mail, contacts, calendars, tasks and even documents). Changes made by one user are immediately synchronized in real-time and are made visible for the rest of the users on other computers in the network, which allows real group work. Users can also share their personal folders, which makes data sharing even simpler and more convenient.
The program lets you define detailed access rights for all of the shared folders. This is an essential function in workgroup environments, where multiple users work on the same data as this facilitates the management of folders and ensures secure access to data.
You can work on the shared folders even if the computer is not connected to the network (in offline mode). In this case, any changes are saved on the current computer and then immediately synchronized with the server once the connectivity is restored. The opportunity to work offline is especially useful for those who are frequently away from the office and use portable computers.